Turn thoughts into tasks.

Make a task.

Select a node and press ⌘T: it becomes an Open task, with a marker before its label. Press ⌘T again to make it a plain node. A link can be a task too.

Also: [] in a label, then Tab on the chip; /task; Node › Task; Make Task on the right-click menu and in the Command Palette.

To finish a task, click its marker or press ⌘D, from any state. Do it again to reopen the task. A Done label is struck through and dimmed; a Cancelled one is dimmed.

Done pushes down, never up

Marking a task done marks its Open subtasks done too. Doing and Blocked subtasks stay as they were, and a toast offers Mark all done.

A parent never ticks itself. Its badge counts what's done, such as 3/5, through every level, even when folded: Cancelled tasks leave the total and Blocked ones stay in it. Once everything under it is resolved, point at the parent or select it to turn the count into a Mark done pill.

Checkboxes in a note count as small tasks of their own: see Add checkboxes.

Set a task's state.

Press ⌘J for the state picker, then a number. 0 or Backspace picks Not a task. With several nodes selected, one pick sets them all as one undo step.

Also: ⌥-click the marker; /state in a label; Node › State…; the State submenu on the right-click menu; the Task row of the Node pane; Set State in the Command Palette.

While you type a label, ⌘D keeps the caret and ⌘J finishes the label first. To find tasks by state, see Search: state:doing, or state:active for Open, Doing and Blocked.

Maps from earlier versions convert the first time they open: a ticked checkbox becomes Done, an unticked one Open. Earlier versions of Kloni show converted tasks as plain nodes.

Give it a date.

Press ⌘⇧D and type when, in words. Add a time if you like. Any node can carry a date; on a task, it's a due date.

Or pick a day on the calendar: the arrow keys move through it, Page Up and Page Down change the month, and Today picks today.

Also: type the date in the label (Book dinner tomorrow) and press Tab on the chip; /date; Node › Date…; or click a date to change it.

To clear a date, empty the field and press Return, or click Remove date.

Overdue dates turn red, the only red among the task markers. Dates read as Dec 15 or in 3 days: set Date format to Absolute or Relative under Settings → General. Relative dates beyond 30 days show the calendar date.

Park it for Someday.

Someday parks a task: not now, and no day picked yet. Press ⌘⇧D and choose Someday at the foot of the date popover, or type someday in its field. Only a task can be parked.

Also: someday in a task's label, then Tab; /date someday in Quick Capture; Someday on a Tasks row's right-click menu or in Review's bar; Suggest Triage, when the task says so.

It shows as a gray Someday chip in the date's place, is never overdue, and gives way when the task gets a real date. A parked task leaves Not planned for a Someday group, folded until you open it. Search finds these with the word someday.

Set a priority.

Any node can have one of three levels, drawn as three small bars after the label: one filled for low, two for medium, three for high. Press ⌃⌘P for the picker: 1, 2 and 3 pick high, medium and low, and Backspace removes it.

To step without the picker, ⌘⇧. goes through low, medium, high and none, and ⌘⇧, goes back. Both keep the caret while you type a label.

Also: !high, !medium or !low in a label, then Tab; /priority; Node › Priority…; or click the bars.

Priority stands alone: a finished task can still be high priority, and a high-priority one can be cancelled.

Sort a node's children

Choose Children on a node's right-click menu, or use the Command Palette, to sort by state (Open, Doing, Blocked, Done, Cancelled, then plain nodes), priority (high first) or date (soonest first, undated last).

Work from the Tasks list.

The Tasks list gathers every open task from every map. Click Tasks at the top of the library column, or press ⌃⇧1. Click the title to choose a list; while anything is overdue, a red badge beside it goes straight to Overdue.

Not planned is where a new task waits until you decide: a date, Someday or another state plans it. Nothing ages out, but a task waiting 30 days or more shows its age beside an hourglass. Checkboxes from notes are listed in All open and Not planned, under their nodes.

The Done log, at the foot of the title's menu, lists what you've finished or cancelled, and checkboxes you've ticked, by day, newest first. It shows the 200 most recent.

Group the list

Click the Group by pill in the title row:

• When: Overdue, Today, Upcoming, Someday and No date. Upcoming and Someday start folded.
• Map: a group per map, under Space headings in All Spaces.
• State: Doing, Blocked, then Open.

Click a group's header to fold it. The Space menu at the top of the column narrows the list to one Space, and a line says how many tasks are due in the others. On Today, Apple Intelligence can write a Daily Brief above the rows.

Also: Open Tasks, Show Tasks: and a list's name, and Show Done Log in the Command Palette.

Act on a task from the list.

Click a task to open it in its map, selected. You often don't need to: a row's marker marks it done, ⌥-clicking the marker opens the state picker, and its date chip and priority marker open their pickers. Right-click the row for the rest. A task in a read-only map can't be changed from here.

Use the keyboard

Swipe a row

Swipe a row with two fingers on the trackpad to reveal its buttons, then click one. A swipe never acts on its own.

• Right: Mark Done, or Mark Open on a done task.
• Left: Suggest Triage (on Not planned, with Apple Intelligence), Set Date… or Edit Date…, and Tomorrow.

Map rows swipe too: see the Maps list.

Move a task to another map

File to… moves a task and everything under it: pick the map, then where in it. The new map is saved before the task leaves the old one, so a failure leaves a copy, never a loss.

Work with note checkboxes

A checkbox from a note has no state, date or priority. Its row can be marked done, and its right-click menu has Open in Note, Promote to Task Node and Delete Line.

Change many tasks in Review.

Review is the Tasks list as a full-window table, in a tab of its own. Use it to work through many tasks at once. Press ⌥⌘T.

Also: the Review button at the end of the column's title row; View › Review; Open Review in the Command Palette.

Review sits first in the tab strip, with its list's count and no ×. ⌘W or a map tab leaves it, and it comes back as you left it: the same filter, sort, scroll and selection.

Choose what to see

The library column becomes Lists (the six lists and the Done log) and Maps (every map with open tasks). Click a map to narrow the table to it, on top of the list; double-click to open it.

Click a column header (Task, Map, Due, Priority or State) to sort the rows inside each group, again to reverse it, and a third time to go back to the When order. The Space menu and Group by work as they do in the column.

Edit in bulk

1. Select rows. Click, ⌘-click and ⇧-click work as in Finder, ⇧↑ and ⇧↓ extend, ⌘A takes every row shown, and Esc clears.
2. Choose from the bar: Date…, Someday, State, Priority, File to… or Delete.

The Tasks list's keys work too, on every selected row. Note checkboxes take only Mark done and Delete.

Undo across maps

One change here can touch tasks in several maps, so Review keeps its own history. While it's forward, ⌘Z and ⌘⇧Z take back and redo a whole change, in every map it touched. A task changed elsewhere since is left as it is, and the toast says so.

Review's undo covers marking done, states, dates, Someday and priorities. File to… and Delete belong to each map's own undo.

The last map waits behind Review, still loaded, so autosave and History carry on. Its commands and shortcuts stand down until you go back to it.

Capture a thought.

Press ⌘⇧K in any app, type, and press Return. A small window takes the thought and says where it went.

Every capture lands in your Quick Capture map, under today's date. The first capture makes the map, which sits at the top of the Maps list, in every Space. Your iPhone captures into the same map.

Later, move each capture where it belongs: cut and paste it, or use File to… if it's a task.

Add a date, tags or a note

• Type / for Task, Link, Date, State and Priority. Each becomes a chip in front of the title. Click a chip to remove it.
• Words that read as a date, or someday, !high or [], are offered under the title. Tab takes the offer, Esc ignores it, and Return saves the title as typed.
• #tags are highlighted as you type and become the node's tags.
• A web address on its own becomes a link node named after the page.
• Press ⌘⇧Return to open a full note under the title, with images and files. Aa shows a format row, and the paperclip attaches a file.

Keys

A draft survives a restart, and clicking elsewhere never throws it away.

Change its settings

Under Settings → Quick Capture:

• Always-available capture: on by default. Off removes the shortcut and the menu-bar icon.
• Shortcut: change or clear it. If another app already uses ⌘⇧K, Kloni leaves it unset and suggests it here.
• Promote checkboxes to task nodes: off by default. On, each checkbox in a capture's note becomes a child task when you save.
• Show Dock icon: see the menu bar.

Use Kloni from the menu bar.

Click Kloni's icon in the menu bar to capture, or ⌥-click it to bring Kloni's window forward. Right-click it for Capture, Open Capture Map, Capture Settings, Open Kloni, New Map, New from Template, Open Map, Help and Quit Kloni.

Turn off Show Dock icon (Settings → Quick Capture) to run Kloni from the menu bar alone. The system menu bar goes with the Dock icon, and the icon's menu stands in for both.

To reach the main window from anywhere, record a hotkey under Toggle Kloni window (Settings → General). Window › Show Main Window does the same with the mouse.

On macOS 26, add the Quick Capture control to Control Center or the menu bar from Control Center's edit mode. It opens the capture window where you are.

See tasks in a widget.

The Tasks widget puts one of your lists on the desktop or in Notification Center. Click a row to open its map at that task. See Add the Tasks widget.

Run a weekly review.

How the pieces on this page fit together, in a quarter of an hour on a Friday.

The Weekly Review template (⌘⇧N) gives you a map to write the week up in.